Request a callback today »

Is Your Health and Safety Documentation Up-to-Date? | Essential Business Guide

January 08, 2019 | By: Victoria Makepeace

health and safety documentationThe beginning of a new year is a good opportunity to check that your Health and Safety documentation is up-to-date. If there have been any significant changes to your business or any changes in legislation, your Health and Safety documentation will need updating to keep your business legally compliant. To help you with this task, we review the 5 key areas businesses should consider.

1) When was the last time you reviewed your Health and Safety Policy?

If your business has 5 or more employees, it is a legal requirement to have a written Health and Safety Policy which should be reviewed annually or earlier if there have been any significant changes to the business. Our legally qualified Health & Safety team can provide a review of your current Health and Safety documentation to help you work towards compliance.

2) When was the last time you reviewed your Risk Assessments?

It is recommended that Risk Assessments are reviewed at least once a year, however, if there have been any changes in the business i.e. new equipment, substances or procedures that could lead to new hazards, you will need to review your Risk Assessments immediately. We provide businesses with Risk Assessment Training enabling them to identify and respond to potential hazards.

3) When was the last time you reviewed your COSHH assessments?

COSHH assessments should be reviewed regularly. The length of time between reviews depends on the type of risk and the work. A COSHH assessment should be reviewed immediately if there have been any significant workplace changes or if there is reason to believe it is no longer valid. In August 2018, the EH40/2005 Workplace Exposure Limits was updated to reflect new workplace exposure limits for 31 substances. As a result of this change, companies should be reviewing their COSHH assessments to ensure that the workplace exposure limits are in line with the publication.

4) When was the last time you reviewed your training records?

health and safety documentation
Employers have a duty to provide clear instructions, information and training to employees. It is important to monitor training records to ensure refresher training is carried out when needed. Staff will need extra training if you purchase new equipment or working practices change. To help clients with their Health and Safety training needs, Wirehouse have a range of Tool Box Talks on their client portal and offer a range of classroom and e-learning courses.

5) When was the last time you reviewed your Fire Risk Assessment?

Employers (and/or building owners or occupiers) must carry out a Fire Risk Assessment and keep it up to date. If you don’t have the expertise to do the Fire Risk Assessment yourself, one of our Wirehouse Health and Safety Consultants can carry out a Fire Risk Assessment for you. Your Fire Risk Assessment will need reviewing if there have been any significant changes such as:
  • A change in the number of people present or the characteristics of the occupants including the presence of people with some form of disability.
  • Changes to work procedures, including the introduction of new equipment, alterations to the building, including the internal layout or significant changes to furniture and fixings.
  • Significant changes to displays or quantities of stock.
  • The introduction or increase in the storage of hazardous substances.
  • Becoming aware of shortcomings in fire safety measures or potential improvements.
With help reviewing your Health and Safety documentation and for further information with regards to complying with current Health and Safety legislation, please contact our Wirehouse Health and Safety Consultants.

CALL 033 33 215 005 | EMAIL info@wirehouse-es.com

About the Author
Victoria Makepeace
Victoria Makepeace
Victoria Makepeace, Author at Wirehouse Employer Services

Prior to joining Wirehouse Employer Services in June 2017 Victoria worked as a consultant for another health and safety consultancy company for over 10 years. Victoria has experience of working in a wide range of different industries including engineering, manufacturing, hospitality, construction, care sector, funeral homes, veterinary practices, dental & doctors surgeries, golf clubs, transport and distribution, pharmaceutical and office environments. She has extensive knowledge with ISO 18001: 45001: Level 5 Achilles Building Confidence. RISQS, SafeContractor, Construction Line, SMAS, CHAS, Exor, Build UK, Altius VA CDM Comply, Eurosafe CDM Competent, Acclaim, Avetta, CQC and FORs.

More from the site

Health & Safety In Warehouses

Health & Safety In Warehouses

Ensuring the Health and Safety of Young People on Work Experience Placements

Ensuring the Health and Safety of Young People on Work Experience Placements

Grandfather Rights are Ending, Are you Ready?

Grandfather Rights are Ending, Are you Ready?

What is ISO 45001? 2018 Occupational Health And Safety Management Systems

What is ISO 45001? 2018 Occupational Health And Safety Management Systems

What is SSIP?

What is SSIP?

Dichloromethane in the Workplace: Health Risks and Safety Protocols

Dichloromethane in the Workplace: Health Risks and Safety Protocols